AI Usage Disclosure
Last updated: 25 June 2026
Mindacks is an AI governance and Human-Centred AI company. We also use AI tools internally to improve the quality and efficiency of our own operations. We believe in being transparent about how we use AI — both as a matter of principle and because transparency is core to our work with clients.
This page discloses how AI is currently used within Mindacks, the extent of human oversight applied, and what AI tools are not used for.
1. Our Guiding Principle
We apply the same standard to ourselves that we recommend to our clients: AI is a tool, not a decision-maker.
Every consequential decision at Mindacks — whether relating to client advice, content publication, programme design, or hiring — involves meaningful human review and accountability. AI tools are used to support and augment human judgment, not to replace it.
2. How We Use AI
| Area | How AI Is Used | Human Oversight |
|---|---|---|
| Content Creation & Research | AI writing assistants support drafting of articles, research summaries, newsletters, and training content. All AI-assisted content is reviewed, edited, and approved by a qualified human subject-matter expert before publication. | Every published piece is reviewed and signed off by a human expert. |
| AI Readiness Assessment Tool | Our AI Readiness Assessment uses structured questionnaires and rule-based scoring. AI tools may assist in personalising the recommendations based on your responses. | Assessment scoring logic is designed by human experts. Results are educational and indicative — not generated by an autonomous AI model alone. |
| Training Programme Design | AI tools are used to support curriculum research, programme structure drafting, and learner journey mapping. Final programme design decisions are made by human learning designers. | All training programmes are designed, reviewed, and delivered by qualified human facilitators and subject-matter experts. |
| Client Advisory and Consulting | AI tools may be used to assist with research, data synthesis, and document drafting during consulting engagements. All strategic recommendations are developed and delivered by human consultants. | No AI tool makes advisory recommendations independently. All client-facing advice is provided by qualified human advisors. |
| Internal Operations | AI tools are used for administrative tasks such as scheduling, email drafting, internal documentation, and meeting summarisation. | All internal AI tool usage is reviewed before being acted upon. No consequential decisions are made solely by AI tools. |
| Research and Thought Leadership | AI tools support literature scanning, citation summarisation, and research question development for Mindacks' AI and neuroscience research work. | Research methodology, interpretation, and publication are conducted by qualified human researchers. |
3. What AI Is Not Used For
To be explicit about the boundaries of AI use within Mindacks:
- AI is not used to make autonomous hiring or personnel decisions.
- AI is not used to generate client-facing reports or advice without human review and sign-off.
- AI is not used to process sensitive personal or financial data without appropriate safeguards.
- AI is not used to interact with clients or learners autonomously without their knowledge.
- AI is not used to create or distribute content that misrepresents facts, impersonates individuals, or constitutes misinformation.
4. AI Tools We Use
We use a range of commercially available AI tools and platforms as part of our operations. These include, but may not be limited to:
- Large language model (LLM) assistants for drafting and research support.
- AI-powered transcription and summarisation tools for internal meetings.
- AI scheduling and productivity tools.
We carefully evaluate AI tools before adoption, including reviewing their privacy practices, data handling policies, and alignment with our ethical standards.
5. Data Used in AI Tools
We are careful about what data is shared with AI tools:
- We do not input personally identifiable client data into third-party AI tools without explicit consent and appropriate safeguards.
- We anonymise or generalise information before using it in AI tools for research or content support.
- We review the data retention and training practices of AI tools we use to minimise risk to client confidentiality.
6. Labelling AI-Assisted Content
Where content has been substantially written or generated with the assistance of AI tools, we aim to disclose this appropriately. All AI-assisted content undergoes human review and is the responsibility of the named human author or Mindacks as a brand.
7. Continuous Review
The AI landscape evolves rapidly. We review our AI tool usage, policies, and practices on a regular basis to ensure they remain aligned with our ethics principles, legal obligations, and client expectations. We update this disclosure accordingly.
8. Questions
If you have questions about how AI is used in a specific engagement or product:
- Email: info@mindacks.com
Related: AI Ethics · Disclaimer · Privacy Policy · Trust Center